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Workshop Service Administrator

Sandvik is looking for a Workshop Service Administrator in Elko, NV!

If you have experience working in an industrial setting and have a background in inventory or office management, Sandvik Mining wants to speak with you!

Sandvik Mining is a business area within the Sandvik Group and a leading global supplier of equipment and tools, service and technical solutions for the mining industry. The offering covers rock drilling, rock cutting, rock crushing, loading and hauling and materials handling.

Key performance areas

As the Workshop Service Administrator, you will set up jobs for the workshop, prepare packets for supervisors, and enter, track and expedite all workshop work in process (WIP) orders.

KEY ACCOUNTABILITIES:

PERFORMANCE MEASURES

  • Aurora S34 system processing

  • Open field service jobs for billable work, warranty and jobs for other areas of parts & service

  • Open N00 jobs for new units; PDI, warranty, other work to be performed on the new unit

  • Maintain/track open field service jobs

  • Order parts and/or outside services

  • Coordinate with vendors for orders

  • Process all system and hard copy documentation for all WIP orders

  • Open lps tickets for expediting, pricing, etc.

  • Prepare quotes and invoices and/or close field service and WIP jobs

  • Follow up with Sandvik internally as required to satisfy the requirements of WIP

  • Answer internal and customer inquiries on service, parts availability, delivery times and status of orders

  • Enter technician labor in EQ

  • Look up parts, pricing and availability to provide quotes to customers for service work and audits

  • Open/assist jobs with parts needed from stock equipment

  • Provide monthly reports for team and customers

EQ / IT

  • Open/maintain branches in aurora

  • Maintain/create technicians in aurora

  • Maintain labor cost and sell rate in aurora

  • Maintain user parameters, team authorizations and user/branch authorities

  • Train/Assist coworkers in aurora when issues arise, and they need assistance

  • Assist co-workers with getting access to aurora tasks

Aurora and Sales Tools

  • Enter warranty sales tools claims and close aurora job upon acceptance or rejection of claim

Administrative Duties

  • Order vehicle safety equipment for fleet

  • Order uniforms for field service technicians

  • Order tools for field service technicians

  • Order office supplies for technicians

Accounting

  • Maintain AP links for orders placed; amend and receive orders

  • Work with AR to resolve outstanding balances

  • Work with vendors and customers to be set up in Sandvik ERP

Additionally, the Workshop Service Administrator will:

  • Process all system and hard copy documentation for all WIP orders

  • Secure parts and materials for technician jobs

  • Prepare quote information for parts and service jobs

  • Coordinate with vendors for orders

  • Follow up with Sandvik internal stakeholders as required to satisfy the requirements of WIP

  • Prepare, quote and invoice jobs

  • Verify and enter technician time into jobs

  • Produce reports of in process, backlog and future jobs

  • Enter warranty claims in sales tools to the factory

Education

Besides possessing an Associate’s degree

Experience

The Service Administrator must have 3-5 years’ experience in office or inventory management, preferably in an industrial environment.

Experience with accounting related activities is preferred

Skills

You must have an aptitude for learning new data input systems

A higher ability and understanding of Microsoft Office would be required.

You must be highly organized, self-motivated, and proactive in order to address all customer and internal requirements in a quick and professional manner. A professional demeanor and the ability to work quickly and effectively within time constraints are mandatory. The ability to work overtime as the requirements of the business dictate is required.

Benefits

Sandvik offers a comprehensive total compensation package including a competitive benefits package of health, dental and disability insurance, and a 401(k) retirement savings plan. In addition, we provide opportunities for professional competence development and training, as well as opportunities for career advancement

How to apply

For immediate consideration, please apply online at http://www.sandvik.com/careers for the Workshop Service Administrator position, Job Req. ID# R0089214.

Sandvik is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Any applicant who, because of a disability, needs accommodation or assistance in completing an application or at any time during the application process should contact Human Resources at hrsupport.us@sandvik.com. Sandvik also provides reasonable accommodations to employees with disabilities consistent with its obligations under the law.

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