Administration

Administrative Coordinator Part Time (24-29 hours/week)

Buffalo Tungsten has been a leading manufacturer and global supplier of high purity tungsten powder. We have a strong commitment to quality assurance, competitive pricing, and short lead times. Because of our rigorous quality assurance system, the powders we produce meet the highest standards of purity and consistency. We have over three decades of experience and maintain a sole focus on producing powdered tungsten materials through a hydrogen reduction process. We have supplied customers in over 40 countries throughout the world. In addition to pure tungsten powder, we also produce tungsten carbide powder and tungsten carbide based thermal spray powders. Buffalo Tungsten is part of Sandvik group and organizationally belongs to the Powder Solutions division within the business area Sandvik Machining.

Key Performance Areas

The Administrative Coordinator role is responsible for supporting the efficient running of the Buffalo Tungsten Inc. site including, but not limited to, facility management support, reception duties, travel & visitor administration/coordination, and procurement for the site. This role ensures smooth administrative processes, efficient office management, and acts as a central point of contact for staff, visitors, and vendors. The Administrative Coordinator fosters a positive workplace environment and helps maintain compliance with established policies and procedures.

Key Responsibilities

Office Administration & Reception: greet & manage visitors; answer and direct incoming phone calls; support general office communications; coordinate meetings, conference room bookings, and hospitality needs

Maintain filing systems, office organization & supplies, and general ordering

Travel & Meeting Coordination: arrange travel for employees and visitors through approved partners; support scheduling and preparation of on‑site and off‑site meetings, including meal bookings and logistical arrangements

Purchasing & Financial Administration: create purchase orders, process and approve invoices, and resolve discrepancies; book in received goods and support timely, accurate invoice payments; enter and follow up on accounts payable and receivable transactions

Management Support: assist managers with recruitment such as screening candidates and scheduling interviews; coordinate new employee onboarding/orientation, workspace setup, compliance/development training, employee payroll & benefits questions and support with benefit open enrollment. Coordinate w/ leadership employee engagement initiatives.

Facility & Site Management: coordinate customer pickups and supplier deliveries: point of contact for building management & vendors, help coordinate facility maintenance & repairs and cleaning services; admin support for site access.

Support ISO audits with documentation and record keeping.

Other duties as assigned by manager.

Education & Experience

High School Diploma or Equivalent required. Associate Degree in Business Administration or related field preferred. Minimum 3 years’ experience working in a similar role. Awareness of basic Health & Safety rules and regulations. Must be able to read, write and speak English fluently.

Pay & Schedule

Pay is dependent on experience with starting pay rate of $30 - $35/hour. Flexible scheduling options Monday through Friday.

How to Apply

For immediate consideration, please apply online at http://www.sandvik.com/careers

Sandvik is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Any applicant who, because of a disability, needs accommodation or assistance in completing an application or at any time during the application process should contact Human Resources. Sandvik also provides reasonable accommodations to employees with disabilities consistent with its obligations under the law.

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