Administration

Receptionist/Travel Coordinator

This position is responsible for enabling an effective and smooth functioning of day-to day business and as Receptionist and Travel Coordinator presents the first point of contact for the company, promotes, and uphold the Sandvik name and brand as well as coordinates and executes the international travel plans and arrangements for company’s employees and visitors.

MAIN RESPONSIBILITIES

Receive and correctly route incoming and outgoing telephone calls at a switchboard or multi-line phone and maintain long distance call logs.
Take and distribute accurate messages.
Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department, or employee.
Respond to complex inquiries from internal or external sources.
Offer support, advice, and feedback regarding customer visits and potential.
Process business card orders for company employees.
Provide occasional support to HR department.
Maintain safe and clean Receptionist Area.
Coordinate travel plan for Company employees and visitors including flights confirmation, cancellation, hotels booking and transportation etc.,
Prepare purchase order and manage the tracking and verification of invoices.

Job Requirements:

Proven experience as Administrative Assistant, Receptionist, and experience with travel arrangements required.
Proficiency in English and Mongolian are essential.
Proficient in Office 365 tools: Outlook, Word, Excel (basics) and PowerPoint.
Excellent time management skills and ability to multi-task and prioritize work.
Excellent planning and organizing skills, ability to meet deadlines and work well with people from different backgrounds.
Strong communication and relationship-building skills
Adaptability

Only shortlisted candidates will be contacted for interview

Apply