Ressources humaines
Payroll process Lead
The Payroll Process Lead is responsible for administering compensation programs, managing payroll operations, and ensuring compliance with relevant legislation. This role also plays a key part in supporting HRIS implementation and maintaining accurate payroll processes, timesheet management, and salary calculations.
Key Responsibilities
- Payroll Management
- Ensure timely payroll processing and pay slip distribution (twice a month).
- Reconcile general ledger accounts related to payroll and prepare journal entries.
- Prepare bank slips and update cost centers.
- Perform daily payroll maintenance, including new starter setup, employee master file changes, allowance and deduction updates, and compliance checks.
- Handle payroll queries and maintain confidentiality of payroll information.
- Prepare termination calculations and payments.
- Process changes such as rates, exemptions, deductions, job titles, and departmental transfers.
- Calculate payroll liabilities for PIT and SHI reporting, including sick leave and other legal deductions.
- Compile summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
- Stay current on payroll processing changes and relevant legislation.
- Process garnishments and employee receivables accurately.
- HRIS & System Management
- Support HRIS implementation with a focus on payroll and timesheet integration.
- Oversee system configuration and testing to ensure accurate payroll calculations.
- Collaborate with HR team regarding payroll outputs from Workday and resolve discrepancies.
- Act as liaison with HRIS vendor for issue resolution and deliverable alignment.
- Prepare data for compensation and benefits surveys.
- Administer compensation in payroll systems, including annual pay reviews, bonuses, and salary plan updates.
- Compliance & Reporting
- Generate ad hoc and standard payroll reports.
- Coordinate with HR Specialists monthly to verify salary and compensation accuracy.
- Maintain payroll filing and secure all correspondence.
- Ensure compliance with legislation and internal policies.
- Employee Support
- Provide salary statements and reference letters upon request.
- Offer guidance to HR, Finance, and employees on payroll-related matters.
- Minimum of 3 years of relevant experience.
- Proficiency in HRMS or similar payroll systems (Workday experience preferred).
- University degree in Finance, Accounting, or related field.
- Strong knowledge of payroll legislation and regulations.
- Intermediate in English.
- Excellent attention to detail and problem-solving skills.