Administration

Executive Assistant

Business Title: Executive Assistant

Company Overview:

Sandvik Manufacturing Solutions (SMF) is on an exciting growth journey, building the new digital era of manufacturing, and we have the know-how and innovative mindset to develop ideas into pioneering tech solutions. As a business area segment within Sandvik Group, SMF incorporates the three divisions of Design & Planning Automation, Additive Manufacturing and Industrial Metrology.

Job Purpose:

Manage the executive’s schedules.
Gather, compile, verify, and analyze information for the executive's use in documents
Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public.
Handle confidential information and maintain the security of the executive’s records and files.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.

Location: Pune, India

Key Responsibilities:

Administrative Support

Manage executive calendars, including scheduling meetings, appointments, and travel
Coordinate and confirm internal and external meetings
Prepare meeting agendas, presentations, and follow-up materials
Take and distribute accurate meeting minutes

Communication Management

Screen and prioritize emails, calls, and correspondence
Draft and edit emails, memos, reports, and other documents
Serve as the primary point of contact between executives and stakeholders
Handle confidential information with discretion

Travel & Logistics

Book and manage travel arrangements (flights, hotels, transportation)
Create detailed travel itineraries and handle last-minute changes
Process travel expenses and reimbursements

Project & Task Coordination

Assist with planning and execution of projects and events
Track project progress and ensure deadlines are met
Liaise between departments or teams to coordinate initiatives

Office & Resource Management

Order and maintain office supplies and executive resources
Manage office records, filing systems, and databases
Ensure smooth operation of executive’s workspace

Finance & Reporting

Prepare expense reports
Assist with invoice processing, purchase orders, and vendor coordination

Strategic & Executive Support

Anticipate executive needs and proactively address issues
Provide research and summaries to assist executive decision-making
Support executive with board or leadership team communications

Relationship & Stakeholder Management

Maintain professional relationships with clients, vendors, and partners
Organize executive participation in networking, conferences, and speaking engagements

Qualifications:

5 plus years of experience in Secretarial related activities.

Graduate in any stream.

Exposure to and working knowledge on computers with MS Office applications

In addition, the employee may be assigned other duties within the area of their competence

Result driven, self-awareness, improvement oriented

Good level of internal and external Customer orientation and Service attitude

Ability to handle sensitive information and maintaining confidentiality.

Compliance and governance to Company policies

Networking skills, effective communication, Liaisioning, interacting and dealing with Government bodies, methodical, persistent and time bound

A glimpse of our culture

At Sandvik, we're tech driven, innovative and entrepreneurial! For us, success is a team effort - we value diversity and are committed to creating an inclusive culture where people can be themselves and reach their full potential. So, we invest in supporting each other, learning together and celebrating our differences. We also give you the freedom to find that perfect mix between work, family life and interests. Visit our stories hub, LinkedIn or Facebook to get to know us further.

How to apply:

You may upload your updated profile in Workday against the JR R0080313 through your login, no later than 29th June 2025

Please send your application by registering on our site www.sandvik.com/career and uploading your CV against the JR R0080313 before 29th June 2025.

Our recruitment process is open and fair – we welcome all applicants and evaluate every unique application in line with the specified requirements profile, to find the best match for the position. To learn more about our recruitment process, please visit our career site.

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